Thu, 21 Mar, 2019

Guidelines for Acceptance and Allocation of Sponsorships

Protocol for allocating sponsorship to members (since1999)

The aim of this protocol is to ensure a fair and transparent sponsorship allocating procedure on training and development to our members.

  • All sponsorship from commercial companies / private donors should be sent, at least two weeks prior to the event, to the Association directly. No specification of particular candidate is allowed.
  • The sponsorship can be in the form of donation of a lump sum of money or a pre-arranged program including travel fees, registration fee and accommodation arrangement etc.
  • From time to time, the Association itself will also sponsor our members for functions relevant to the Association.
  • The availability of sponsorship and invitation of application would be openly announced through our Home Page and/or in our Newsletter if time allows.
  • Application is confined to either paid-up or honorary members of the Association. The application form together with the administration fee (HK$50 cheque payable to “Hong Kong Psychogeriatric Association Limited”) should reach the Honorary Secretary first by fax and then by mail before the deadline specified. No late entries will be entertained.
  • The administration fee for each application, no matter successful or not, is non-refundable.
  • The members of the sponsorship committee will vote for the applications of sponsorship according to the criteria set below.
  • Any council member in the sponsorship committee who has applied for the sponsorship cannot vote.
  • The successful candidate will receive a letter of nomination with a copy sent to the head of the candidate's hospital / institution.
  • It is the obligation of the candidate, if this is necessary, to seek approval from his / her own unit head and hospital / institution head for receiving the sponsorship.
  • The candidate should sign and return a receipt for the sponsorship.

Criteria for candidate selection (since 1999)

  • Degree of participation in the sponsored meeting
  • Contribution to the field of Psychogeriatrics in Hong Kong
  • Contribution to the Hong Kong Psychogeriatric Association
  • Number of sponsorship received through our Association within the last two years

Prepared by

Chairman, Sponsorship Committee, Hong Kong Psychogeriatric Association